 
The Parents’ Board Fund for Spring Term Projects
A. Nature and Purpose of the Fund
The Fund will exist in perpetuity with annual earnings being made available to support one or more student-developed project(s) or activity (ies) conducted during Spring Term that go above and beyond the normal work of any course and offer students the opportunity to engage in work that contributes to their academic, professional (career), and/or personal development in significant ways. The Award will be based on the merit of the project, the significance of its impact on the student, and potential broader benefits to the College or wider community. The project or activity may be entirely independent of a course or in conjunction with a Spring Term course and may be conducted either on or off campus. Recipients will be expected to prepare a written report of their project or activity.
B. Eligibility, application and project proposals
1. Any full-time Hanover College sophomore, junior or senior is eligible to apply. The project must take place during the Spring Term of a student’s sophomore, junior or senior year.
2. Applications should take the form of a project proposal. Proposals are to be submitted to the Academic Dean’s Office, who forwards it to the Student Academic Assistance Committee which is responsible for selecting the proposal(s) and administering the fund. The student may submit the proposal electronically, or may submit 10 copies (an original and nine other copies).
3. Proposals must provide:
| |
a) a description of the nature and the objectives of the proposed project,
b) a rationale, if conducted in conjunction with a course, how the project or activity goes above and beyond the normal work of the course,
c) statement of instructor’s support of the project, if conducted in conjunction with a course
d) information about the applicant's background and qualifications for carrying out the project,
e) anticipated outcomes, including benefits resulting from the completed project, such as the impact on the student’ education and future and the anticipated benefits for others, such as Hanover College or the wider community, either now or in the future
f) a description detailing the means of and timetable for implementing the project and evidence this project will the Spring term
g) and an itemized budget of all expenses to be incurred in carrying out the project. |
Form: text written by applicants must be typed in double spaced 12 pt. Font with 1 inch margins; all pages must be numbered (centered on the bottom).
and a detailed budget with supporting documents (estimates of costs from reliable vendors, agents, sources etc)
4. In order to ensure sufficient time for the processing and consideration of applications, the deadline to submit proposals is March 1st. In the event March 1st falls on a weekend, the deadline will move to the Monday following that weekend. The Student Academic Assistance Committee may set other deadlines according to its weekly meeting schedule.
5. Students may receive no more than one grant per year.
6. Any unused funds must be returned to the Office of the Vice President and Dean of Academic Affairs as soon as it becomes apparent that they are not needed. All such funds must be returned by the time of the filing of the student's financial report.
C. Reports Required of Grant Recipients
1. Students are required to file the following two reports with Chair of the Student Academic Assistance Committee within thirty days of the completion of the funded project. Two copies of the project and financial reports should be submitted (original and one copy).
a) A project report. The project report is to
- summarize the nature and goals of the project as originally proposed,
- describe the students' experience in the activities carried out under the grant,
- analyze the information gathered through those activities,
- and assess the success of the project in meeting its stated objectives and its significance for the student.
b) A financial report. The financial report is to
- itemize the expenditure of all funds received under the grants, and
- provide such supporting documentation (receipts, copies of canceled checks, credit card vouchers, etc.) as may reasonably be expected.
2. Grant reports are to be prepared in a timely and professional manner and to the best of the student's ability. Reports that do not meet generally accepted criteria for college-level writing will be returned to the student for revision. The student's obligations under the grant are not fulfilled until the project report and the financial report has been approved by the Student Academic Assistance Committee, and all other terms of the grant have been met.
3. Students who fail to comply with these or other provisions of the grant shall be obligated to repay the College, in whole or in part, any funds received under the program. Until such funds are repaid in full, students shall be liable to any further action that the College deems appropriate. |
